1761601

Careers » Business Operations

Contract Studio Administrative Assistant

Apply Now

Contract Studio Administrative Assistant

We’re looking for a mature individual with high energy, excellent coordination skills, and a pro-active nature who can anticipate superbly. As the Studio Administrative Assistant at Bungie, you will work with a casual and fun group for whom you will strive to manage their every need.

This position requires maturity, initiative, focus, good judgment, common sense, resourcefulness, ability to maintain confidentiality, set priorities, and handle multiple tasks simultaneously. Qualified candidates must have excellent communication and time management ability, organizational and interpersonal skills, along with the ability to work independently and professionally at all levels while showing respect for all individuals in all situations. Qualified candidates must also possess solid problem solving skills, be able to remain a team player with a positive attitude while executing every task effectively under pressure, possibly within short time constraints, and recognizing that no task is insignificant or insurmountable.

Estimated Duration: 12 months 

Responsibilities

  • Maintain and improve upon Bungie’s company culture to foster positive attitudes, teamwork, and quality performance
  • Aid in coordinating Software Library including all borrowing, ordering, and auditing
  • Aid in coordinating the manufacture and distribution of birthday cards for employees and their significant others
  • Aid in coordinating day-to-day operation of Parking Management system
  • Aid in coordinating fulfillment of New Hire gifts and Swag requests
  • Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members when ordering becomes necessary
  • Aid in coordinating the distribution of going away gifts for departing employees
  • Process incoming morale suggestions and filter to manager for review and approval
  • Organize, schedule, take notes, and track tasks for meetings and appointments
  • Order food and beverages for meetings and events as needed
  • Act as a go-to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary
  • Work to implement Bungie-hosted events, including large events, such as Ship Parties, Pentathlon, Easter, Halloween, Holiday Gifts & Party, Annual Picnic, etc., and smaller events, such as Valentine’s Day, St. Patrick’s Day, etc.
  • Implement Bungie morale events, such as monthly movie nights and speaker series
  • Send out event invitations and manage RSVP lists
  • Purchase and stock snacks for kitchens.
  • Upkeep kitchen cleanliness
  • Ship and distribute company mail and packages
  • Daily maintain all conference and meeting rooms, checking for tech availability and usability, stocking supplies, keeping rooms clean and organized
  • Making sure supply stations are well stocked and prepared for team usage
  • Fulfill employee requests as needed
  • Assist various teams with special projects throughout the studio

Required Skills

  • Demonstrated work experience in a fast-paced environment
  • Thorough knowledge of Microsoft applications, especially Outlook and Office
  • Flexible work schedule to accommodate overtime, including nights and weekends, as needed
  • Able to lift on occasion up to 40 pounds
  • Able to work independently to achieve accurate results, while consistently demonstrating a positive “can do” attitude
  • Able to work professionally at all levels, while showing respect for all individuals in all situations
  • Capable of operating in an evolving and often unstructured environment
  • Strong work ethic
  • Attention to detail and accuracy
  • Reliability and punctuality
  • Flexibility and adaptability
  • Ability to get things done with limited direction
  • Discretion (this role may involve dealing with confidential information)
  • Must have reliable vehicle

Nice To Have Skills

  • Bachelor of Arts