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Studio Administrative Assistant

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Studio Administrative Assistant

As the Studio Administrative Assistant at Bungie, you will work with a casual and fun group for whom you will strive to meet every need. This position requires initiative, focus, good judgment, common sense, resourcefulness and the ability to maintain confidentiality, set priorities and manage competing priorities. You must have excellent communication and time management abilities, organizational and interpersonal skills, and the ability to work independently and professionally at all levels. Additionally, you must also possess solid problem solving skills, remain a team player with a positive attitude, and execute every task effectively under pressure (possibly within short time constraints and recognizing that no task is insignificant or insurmountable).

Responsibilities

  • Maintain and improve upon Bungie’s company culture to foster positive attitudes, teamwork, and quality performance
  • Aid in coordinating Software Library including all borrowing, ordering, and auditing
  • Aid in coordinating the manufacture and distribution of birthday cards for employees and their significant others
  • Aid in coordinating day-to-day operation of Parking Management system
  • Aid in coordinating fulfillment of New Hire gifts and Swag requests
  • Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members when ordering becomes necessary
  • Aid in coordinating the distribution of going-away gifts for departing employees
  • Process incoming morale suggestions and filter to manager for review and approval
  • Organize, schedule, take notes, and track tasks for meetings and appointments
  • Order food and beverages for meetings and events as needed
  • Act as a go-to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary
  • Work to implement Bungie-hosted events, including large events such as Ship Parties, Pentathlon, Easter, Halloween, Holiday Gifts & Party, Annual Picnic, etc.; and smaller events including holiday events, such as Valentine’s Day, St. Patrick’s Day, etc.
  • Coordinate departmental onsite and offsite meetings
  • Implement Bungie morale events such as monthly movie nights and speaker series
  • Send out event invitations and manage RSVP lists
  • Purchase and stock snacks for kitchens
  • Upkeep kitchen cleanliness
  • Ship and distribute company mail and packages
  • Daily maintain all conference and meeting rooms, checking for tech availability and usability, stocking supplies, keeping rooms clean and organized
  • Ensure supply stations are well stocked and prepared for team usage
  • Fulfill employee requests as needed
  • Assist various teams with special projects throughout the studio
  • Hours 8:00a - 5:00p

Required Skills

  • Demonstrated work experience in a fast-paced environment
  • Able to work independently and achieve accurate results
  • Professionalism and discretion at all levels, while demonstrating respect for all individuals
  • Capable of operating in an evolving and often unstructured environment
  • Strong work ethic
  • Attention to detail and accuracy
  • Reliability and punctuality
  • Flexibility and adaptability
  • Thorough knowledge of Microsoft applications, especially Outlook and Office
  • Flexible work schedule to accommodate overtime as needed, including nights and weekends
  • Able to lift up to 40 pounds
  • Must have reliable transportation

Nice To Have Skills

  • Bachelor's degree

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